4 Best Pawn Shop POS Systems: Manage Better with Software

Last updated on September 23, 2020

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Pawn shops often get a bad rap for being seedy places frequented by unsavory characters. That couldn’t be further from the truth. They are legitimate businesses that simply offer useful services and sell used goods. They are quite complex as well, which is why they need powerful POS pawn shop software systems.

The best pawn shop POS systems should include robust firearm compliance capabilities. They should also deliver elevated levels of customizability and connections to websites that also sell used merchandise.

Additionally, high-quality pawn shop management systems keep detailed records of items sold or pawned. They track the customers who purchased or pawned them as well. Reliable, accurate inventory tracking is also a must-have feature for pawn shops.

You won’t find these features in free or open-source software for pawn shops. It’s worth investing in a top-tier system as the ROI is much greater.

Let’s look at our top four picks for the best pawn shop POS system. We’ll then cover important variables to consider when shopping for one.

Top Pawn Shop POS System: Side-By-Side Comparison

POS System
Starting Software Cost
Customer Support Availability
Mobile Access
Our Score
Quote-based
24/7 Live support
4.9/5
Quote-based
During business hours
4.8/5
Quote-based
During business hours
4.5/5
$60/month
During business hours.
Limited access on weekends
4.3/5



1. Bravo Pawn Systems: Best Overall Pawn Shop POS System

Bravo Pawn Systems has been around for over 30 years. It’s a powerful system with an extensive feature set, excellent customer support, and maximum scalability. Below we cover a few reasons it landed the top spot on our list.

Listing Items on Third-Party Sites

Bravo’s pawn shop software solution includes a data sync with large websites that sell used items. These include eBay, Amazon, Craigslist, and GunBroker.com. For a slight commission, users can send item images, prices, and descriptions to these sites via the Bravo interface. Any time you sell an item, the proceeds simply show up on your balance sheet.

Scalability

Bravo Pawn Systems is the best pawn shop POS solution for businesses looking to grow and scale at a rapid pace. Its flexibility to expand allows the system to grow alongside you as you scale our business.

Multi-Store Management

Bravo features multi-store management capabilities that allow owners to manage multiple stores from the same system. Because the system is cloud-based, owners can manage multiple stores from anywhere they have Wi-Fi or mobile data.

They can view reports compiled from every store on a single dashboard. Its enterprise system makes it a good fit for first-time pawn shop owners as well as tri-state pawn shop empires.

The Jewelry Master

Many factors play into pricing when buying and selling gemstones and precious metals like gold and silver. For example, you can’t simply place a ruby on a scale and use that as the weight. Jewelers measure the value of gems in a specific way.

You must subtract gravity weight from the mounting weight of the gem to get an accurate measurement. Bravo’s “Jewelry Master” automatically factors in these variables, making it an excellent POS system for jewelry stores and pawn shops.

Industry-Leading Customer Support

Bravo is the only system on our list that offers live customer support 24 hours a day, seven days a week, 365 days a year. The company consistently receives praise for its support team. The team’s capacity to solve customer issues when they arise—even on holidays—is unparalleled in the industry.

2. PawnSnap: Most Customizable Pawn Shop POS System

PawnSnap, founded in 2015, is a new player on the pawn shop POS scene. However, it quickly made a name for itself and earned its spot near the top of our list. This is, in part, due to the company’s acute attention to customers’ needs and the customer experience. Plus, PawnSnap packed the system with useful features.

Customizable to Meet Unique Pawn Shop Needs

Pawn shops operate with different processes, metrics, etc. Therefore, a standard retail POS system won’t cut it. Pawn shops need a solution that caters to those unique needs.

PawnSnap’s customization options allow pawn shops can mold the system to speak their language and align with their processes. Customizable system attributes include custom reporting, data fields, item categories, templates, and even custom receipts.

Sandbox Environment for Employee Training

This is not a feature you’ll see in many POS systems. PawnSnap includes a “sandbox” testing environment that lets new users get to know the system using fake data.

New hires can test every system function before ever logging into the pawn shop’s actual, live instance. This is a crowd pleaser because it significantly reduces the learning curve and human error in the actual, live system.

A Multitude of Value-Added Pawn Shop Specific Features

PawnSnap offers tons of features that would only be useful to pawn shops (and guns stores). To give you an idea of the breadth of these features, we’ll list a few below:

  • ATF Compliant A&D Bound Book
  • Metal Weight and Value Calculator
  • SDN OFAC Checks
  • Electronic 4473 Form Completion
  • FinCEN Form 8300 Processing
  • AWS Hosting
  • Integrated Police Export
  • Driver’s License Scanning
  • Fingerprint Capture
  • Consignment Features
  • Layaway Capabilities
  • FFL Transfers

Texas Memorandum of Extension

Texas has more registered firearms (725,000+) than any state in the US. The next state on the list is Florida with 432,000 –that’s 40% less than Texas (Source). Texas has distinct gun laws to regulate its volume of registered firearms.

PawnSnap caters to this with its Memorandum of Extension, which was verified by the Texas Office of Consumer Credit Commissioner. This makes PawnSnap the best pawn shop software and gun store POS system for use in Texas.

Constant System Updates

Finally, PawnSnap releases countless software updates each year, constantly improving upon an already powerful system. In the five years after it launched, the company has released over 50 system updates. PawnSnap releases significant feature enhancements and new features with nearly every update.

3. Moneywell: Most Feature-Rich Pawn Shop POS System

Moneywell, as a company, has a long history that started with its founder, Bill Greer. In 1985, Greer wrote the code for the first, rudimentary pawn shop POS system. Since then it’s continued to evolve into what it is today.

The system delivers so many diverse features that it solves the needs of any pawn shop. There are simply too many to list and explain here so we’ll touch on a few of the more impressive and important ones.

Instant Loan Calculation

When a patron pawns an item at your shop, you are essentially providing them with a loan. Pawn shops require the borrower to provide collateral to cover the loan, whereas bank loans do not.

Moneywell lets you enter an item into the system, which then identifies it by brand, model, make, or another identifier. The POS then tells you how much you should offer for the piece, assuming you want it.

Legal Protection Features

Moneywell delivers multiple features that safeguard your pawn shop from legal complications. For example, selling guns to people without the proper paperwork and background checks can results in a fine. Moneywell helps you avoid any illegal activity with features that prevent them from occurring.

Customer History Display

Pawn shop employees instantly see detailed histories of each customer, such as statistics around gun ownership and usage. This lets them determine who is unfit to sell to and who has a green light.

Locking Suspicious Patrons Out of the System

When someone seems unfit to sell to, employees can lock that individual out of the system. This prevents them from doing any business with your store until you remove the lock.

Granular Purchase Detail Storage

Moneywell further safeguards pawn shops by capturing photos of sold items. The system then attaches that to a photo of the customer, creating a contact record. Along with those two photos, the system also saves a scan of their identification credential and their fingerprints.

Forfeiture Management

The system automatically manages the logistics around forfeiture dates. It sends automated email or SMS text message reminders to borrowers when the last day to reclaim their item nears.


4. PawnMaster: Best Pawn Shop System for Compliance

Since they’re required to comply with federal, state, and local rules and regulations, pawn shops must be vigilant. They should constantly monitor multiple aspects of their operations and processes.

A pawn shop POS system that does this for them is a lifesaver and that’s just what PawnMaster does. The other systems on the list manage compliance as well, it is among PawnMaster’s strongest selling points.

ATF Compliance

PawnMaster provides a comprehensive ATF compliance module that keeps your pawn shop out of trouble and open for business. The system maintains a detailed, digital A&D bound book to eliminate paper records and reduce the risk of human error.

The system can automatically create 4473 transaction numbers for each gun sale. Plus, it stores and backs up all important ATF compliance records and firearm inventory numbers.

Loan Audit Automation

Pawn shop owners and managers can easily keep a finger on the state of their loans with robust loan audit automation features. It’s quick and easy to monitor pawns and purchases. You can view the amount paid, who processed the order and a description of the item bought or pawned. All this streamlines routine reviews so owners and managers can focus on running the shop.

Data Transfers to Law Enforcement Agencies

Law enforcement agencies require pawn shops to provide detailed information around items pawned, bought, and sold. They also require information on the individuals who initiated these transactions. With PawnMaster, you can automatically transfer this data to multiple law enforcement agencies.

OFAC Compliance

The US Office of Foreign Assets Control (OFAC) monitors countries, companies, and individuals engaged in activities that threaten national security. It publishes and constantly updates a list of those entities.

Obviously, you can’t sell a firearm to anyone acting on behalf of one of an entities. PawnMaster syncs with OFAC’s database to ensure you always have the most up-to-date list in your system. Plus, PawnMaster updates your list in real-time when the OFAC updates its list.

Buyers Guide: Features to Look for in a Pawn Shop POS System

Since pawn shops are a type of retail store (better said, hybrid retail store), they require all the features standard retail store POS systems deliver. But they also require features that wouldn’t help most other retail stores.

Automated Price Estimation

Because pawn shops sell used goods, they need to know the market value for all used merchandise they sell. Solid pawn shop software should include built-in price estimation functionality. Pawn shop owners can easily check the price eBay and other popular sites that sell secondhand goods are charging.

Pawn shop value estimator functionality saves loads of time you’d otherwise spend manually searching various sites and using guesswork.

ATF Compliance Features

Large volumes of firearms move through pawn shops. The US Bureau of Alcohol, Tobacco, Firearms, and Explosives (the ATF) monitors gun sales. It obligates sellers to comply with specific guidelines when selling arms.

Federal Firearm Licenses (FFLs)

Before you can legally sell firearms, you must acquire a license to do so. There are nine types of federal firearm licenses (FFLs), so check to be sure which one you’ll need.

Compliance Recordkeeping

Once you have an FFL you must register each gun sale with the ATF and start maintaining records of each sale. Plus, the buyer must pass a background check in most instances.

Look for pawn shop management software that integrates with the ATF’s database and provides digital A&D bound books. You’ll also enjoy having features like fingerprint identification and automatic registration and recordkeeping of any firearm sold.

Federal vs. State Gun Laws

The tricky part about compliance is that state–not federal—governments record firearm sales and each has its own laws regulating ownership.

Federal Compliance

The federal government requires licensed sellers to run background checks and buyers to have licenses in transactions conducted as part of the seller’s business.

However, gun purchase transactions between private parties can take place without that red tape. Gun shows provide a perfect example of this loophole in action.

As long I’m not selling you a gun as “part of my business,” I don’t need an FFL to do so legally. Nor would I need to run a background check on you, the customer. That is, unless state law prohibits it.

State Compliance

Many states enforce additional restrictions around gun ownership, on top of federal regulations. It’s helpful to have a system that you can customize to ensure compliance with your state’s unique legal code. If not, you should research the matter yourself.

Pawn Shop Inventory Categorization

Your pawn shop might focus on pawned firearms, electronics, and instruments. Or, perhaps it mainly processes antique coins, jewelry, and precious metals.

Inventory categorization facilitates better merchandise organization and lets you check and confirm correct inventory levels faster. Moreover, customized inventory categories expedite your inventory audit process.

Without customized categories, you could have 500 items in a spreadsheet that are impossible to sort in any useful way. This would exponentially extend the time needed to complete an inventory audit.




Fulfilling Special Item Requests

Many customers speak directly with pawn shop owners to request a specific item. The owner notes this request and will alert the buyer if that item shows up in their shop.

Managing these special requests gets complicated when done manually. Luckily for owners, many systems include features that manage this process for them. If your pawn shop receives many special item requests, it’s smart to look for a POS system with those features.

Layaway Capabilities

Pawn shop customers often find an item they want, but don’t have the money on hand to purchase it at that moment. If your pawn shop POS system includes layaway functionality, you can accept partial payment then set the item aside.

This gives the customer a set amount of time to return with the remaining balance due. Layaway features should also calculate the time remaining before the item goes back on the shelf. With that information, it can send automatic notifications to the customer when the layaway expiration date is nearing.

Which Pawn Shop POS Solution Would Work Best for You?

To select the right system, we recommend starting with a comprehensive list of system requirements that will meet your needs.

When evaluating a system, check items off that list as you go. That alone will help you shortlist the best systems for your needs.

The four systems above are our favorites and you should fully evaluate each. Bravo is a great option for shops looking to scale operations and grow, and a great option in general.

If you work long pawn shop hours (like a 24 hour pawn shop), sell unusual goods, or have unorthodox operating processes, consider PawnSnap for its customization abilities.

If you run a busy shop and efficiency is at the top of your requirements list, Moneywell and its vast feature set may be the right fit. Finally, if you essentially run a gun pawn shop, PawnMaster’s compliance features should serve you well.

We recommend you continue your search until you find the perfect system; if you settle for “good enough” it could come back to bite you. To continue your search, check out an in-depth review of Bravo Pawn Systems, our top pick.

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POS Quote Team

POS Quote Team

The staff at POSQuote.com is composed of industry professionals, experts, and current business owners. Through extensive research, we compile buyer's guides and review the best POS systems in the industry.

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